An accurate freight quote needs the origin and destination ZIP codes, exact dimensions and weight of each handling unit, a clear description of the goods, the pickup date, and any special services at either end. Most invoice surprises come from estimated weights, missing dimensions, or a delivery site that needed a liftgate or appointment.
For every shipment
- Pickup and delivery ZIP codes, and whether each site is a business with a dock
- Ready date and any delivery deadline
- What the freight is and how it is packaged
- Total weight, measured rather than estimated
By mode
- LTL: pallet count and the length, width and height of each pallet, plus freight class if you know it.
- Truckload: equipment type, and whether the load is live or drop.
- Refrigerated: the temperature setpoint or range.
- Final mile: the service level, and stairs or elevators at delivery.
- International: Incoterms, countries, and whether you want door or port service.
Measure the way the carrier will
Measure to the widest, longest and tallest points, including the pallet and any overhang, and round up. Weigh the finished pallet with packaging. LTL carriers scan freight with dimensioners at their terminals, so the bill of lading needs to match reality.
Common questions
How long is a freight quote good for?
LTL quotes are usually valid for several days to a month. Truckload spot quotes reflect the current market and are normally good for the same day or a short window.
Why do freight quotes vary so much?
Carriers price lanes differently based on where their trucks and terminals are, how full their network is, and how they rate your freight class. Comparing several carriers on one screen is the fastest way to see the spread.
Written by the MeritSpan Logistics team. Last reviewed November 9, 2026. Figures are typical values; equipment and carrier rules vary.